Elementary School Attendance Setup

The following sections detail how an elemenatry school should have its attendance screens set up to properly record absences on PowerSchool. It is important to verify each and every one of these screens before school starts. If this is not done, the attendance will not be reported correctly at the end of the terms on the report cards.

Attendance Preferences Screen

School Management> Attendance> Attendance Preferences

Edit Attendance Code - Present

School Management> Attendance> Attendance Codes > (Click on Present)

It is important that the present code has nothing in the Code box. No spaces, no numbers, no nothing. That way when attendance is submitted by the teacher, any empty field counts as present.

Edit Attendance Code - Tardy

School Management> Attendance> Attendance Codes

(Click on Tardy)

Edit Attendance Code - Absent Full-Day Excused

School Management> Attendance> Attendance Codes

(Click on Absent Full Excused)

Edit Attendance Code - Absent Full-Day Unexcused

School Management> Attendance> Attendance Codes

(Click on Absent Full Unexcused)

Edit Attendance Code - Absent Half-Day Excused

School Management> Attendance> Attendance Codes

(Click on Absent Half Excused)

Edit Attendance Code - Absent Half-Day Unexcused

School Management> Attendance> Attendance Codes

(Click on Absent Half Unexcused)

Edit Attendance Code - In School Suspension

School Management> Attendance> Attendance Codes

(Click on In School Suspension)

Edit Attendance Code - Out of School Suspension

School Management> Attendance> Attendance Codes

(Click on Out of School Suspension)

Code To Daily Conversion Screen

School Management> Attendance> Attendance Conversions

Code (Click on (Un)Defined under the Code heading)

It is important to notice the last section in the screen shot above entitled Used by Bell Schedules. In many instances, this will not have anything listed because the bell schedule hasn't been associated with attendance conversion. To fix that, go to School Management> Scheduling> Bell Schedules and click on the name of the bell schedule. This will show a screen that has the name of the bell schedule and a drop down menu which shows the name of the attendance conversion. This is deceiving as it looks like everything is correct. However, the association hasn't actually been made. Click submit to make the association. Now go back to School Management> Attendance>  Attendance Conversions and verify that the bell schedule shows up at the bottom.

Full Time Equivalency (FTE) Screen

School Management> Attendance> Full-Time Equivalencies)

(Click on the name of your FTE)