WELS PowerSchool Server WELS PS Help Desk Knowledgebase
Admin How To
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Pre-Register Students for Next Year

Pre-Register Students for Next School Year To pre-register a student for the upcoming school year, follow the steps below. Change the term at the top of the page to the year term for the upcoming sch...

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Set 8th Graders for Area Lutheran High School

How Do I Get 8th Graders set for Area Lutheran High School? High Schools start the scheduling process around Christmas time of your students' 8th grade year. Once you know your students are headed to ...

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Account for Snow Days

How do I account for snow/weather days? To correctly keep track of snow or other weather related days where school is cancelled, the calendar needs to be changed to reflect the fewer number of school ...

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Contact Consolidation

Consolidating Contacts PowerSchool version 12 introduced a new feature called Contacts. This more powerful feature allows contacts to have multiple phone numbers, multiple email addresses, and allows ...

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How to Add New Staff

New Staff Member Adding a new staff member is easy. However, you will need to enter a support ticket that explains the level of access the new person will require for PowerSchool admin.  The security ...

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Attendance Setup Adjustments

Attendance Setup Adjustments There are two common problems that will show up at the end of the first term when schools run their report cards. The first is that the system is counting days present rat...

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Change a Student's Grade Level

How do I change a student's grade level? Select the student. School Enrollment> Enrollment History Click on the date under the Current Enrollment Heading. Make the changes on the Edit Current Enro...

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Change a Teacher's Username or Password

Change or Reset a Staff Member's Username or Password Site admins can change staff login information in case of marriage or forgotten passwords. From the start page click the Staff tab and find the p...

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Create Terra Nova/Standardized Tests ID Information

Create Terra Nova/Standardized Test ID Information Before submitting your Terra Nova tests, you want to make sure that you have the student numbers on the answer sheets so that those scores can all be...

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Elementary Attendance Setup

Elementary School Attendance Setup The following sections detail how an elemenatry school should have its attendance screens set up to properly record absences on PowerSchool. It is important to verif...

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Enroll or Disenroll a Student

How do I enroll or disenroll a student? Enroll School Enrollment> Enroll New Student

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Graduation Progress Set-Up

PowerSchool Graduation Progress Set-Up PowerSchool has two powerful tools for Guidance Personnel to track students in high school – Graduation Progress and Graduation Planner. The Graduation Planner i...

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High School Attendance Setup

High School Attendance Setup The following sections detail how a high school should have its attendance screens set up to properly record absences on PowerSchool. It is important to verify each and ev...

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Import Student/Staff Pictures

Importing Photos into PowerSchool  Site admins can import photos into PowerSchool only after creating a Map file to link pictures to students and placing the files in to a flat zipped file. Preparing ...

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International Students

International students have become an important part of our school ministries - especially high schools. Understanding the data collected on this page will help you be able to make most efficient use ...

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Parent Password Change

Parent Password Change Changing the password on an existing parent account is a little bit less intuitive than you might guess it to be. The first step is to select a student and then navigate to Stud...

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Public Portal for Parents and Students

One of the most important features of PowerSchool is the Public Portal. This is where students and parents can access some of the information stored in PowerSchool. Students have users names and passw...

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Remove a Teacher From Our School

Remove a Teacher Who Has Left My School When a teachers resign, retire or accept a call, removing them is not a simple process of deleting. Teachers, and other staff members, leave schools for a varie...

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View Different Grading Scales

How can I view the different grade scales available? There are multiple grade scales in use on the WELS PowerSchool server. Please keep in mind that if you choose to use a grade scale other than the d...

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WI Choice Attendance Report

This is a quick way to generate a listing of students showing name, grade, WISEid, Choice status, and attendance for specific days. If you are reporting on all the students in your school, simply sele...

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WI Choice Setup

WI Choice Setup Determine whether you will report on all your students or only your Choice Program students. We recommend that you report only on your Choice Program students. Make sure that your bud...

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Automated Calendar Setup

Automated Calendar Setup This is the article that will give you the details on how to use the automated calendar setup tool to remove some of the drudgery of setting up your calendar correctly at the ...

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Creating Email Stationery for School Messenger

Creating Email Stationery for SwiftK12 Messages The messages that are sent from us as announcements about PowerSchool utilize an HTML template. These are useful for establishing a consistent look and ...

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List Student Email Addresses

The student email address field is not part of the student's table in the PowerSchool database and is not easily accessible for the list students function. However, there is a PowerQuery that can be u...

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