Pre-Register Students for Next School Year

To pre-register a student for the upcoming school year, follow the steps below.

1. Change the term at the top of the page to the year term for the upcoming school year. If the next year isn't in the list, you'll need to create a new year (Start Page > School Management > Scheduling > Years and Terms). You just need the year, you don't have to create the terms yet.
   
2. Navigate to Start Page > School Enrollment > Enroll New Student
   
3. Populate the fields. For enrollment date, enter the first day of next year's school year. You can find this date at Start Page > School Management > Scheduling > Years and Terms.  If next year's dates are not present, contact your site admin to set them up for you.  Also, verify that the grade level and school are correct for the upcoming school year.  
4. Submit the page. If you see a STOP message, do not enroll the student until you verify he or she will not be duplicated.
5. Navigate to Start Page > Student Selection > Courses and Programs > Scheduling Settings. Set the following fields according to:
   
   • Next Year Grade: (Enter the grade level of the  upcoming school year. i.e. If the student was pre-registered for Grade 9, the Next Year Grade would need to be 9.)
   • Next School Indicator: (choose the school they are pre-registered for the upcoming school year)

Correctly pre-registering students will create a student record with an enroll status of -1 (Pre-Registered). It also creates a pending enrollment that will become active during nightly process at 12 am on the date entered on the "Enroll New Student" page. After this date, if you used student requests for scheduling or PowerScheduler, you will need to change the Next Year Grade and Next School Indicator to the following year information. i.e. If the student was pre-registered for Grade 9, the Next Year Grade would need to be 10.

Incorrect pre-registering can cause enrollment summary issues. Students that are incorrectly pre-registered may receive an enroll status of 0 (Active) and will be promoted during End-of-Year (EOY) process. They will also receive a dual enrollment and re-enrollment record resulting in duplicate numbers on the enrollment summary report.

If you wish to find the pre-registered students, type  /enroll_status = -1   in the search box.  Since they are not considered active, they will not appear in lists of current students.