WI Choice Setup

WI Choice Setup

1. Determine whether you will report on all your students or only your Choice Program students. We recommend that you report only on your Choice Program students.
2. Make sure that your budget spreadsheet is complete for the following year and has been approved.
3. Select the student and then choose Contacts on the left. You'll need to designate either the mom or the dad as the primary contact (found on the Choice Students page in the next step). To do so, click the pencil icon on the right of the parent that will be primary and then change the original contact type on the bottom to guardian. This will fill in the name field on the Choice students page for you. If you enter it first on the Choice student page and submit, you'll create a duplicate contact for that student.
4. Designate this student as a Choice student by navigating to Compliance > WISEdata Choice Student Information. Under the section entitled WISEdata Elements make sure Choice School Program Participant is checked. You can fill the rest using the defaults. You can always edit this later. The one field you can't fill in yet is the WISEid. You will need to get that from the DPI. You'll notice the primary parent/guardian is filled in from the contact change you made in step 3.

5. There are three areas that need to be published to the DPI. Go to Start Page > Data and Reporting > Data Exchange and make sure the Profile Dashboard to View is set to the current year. You will look at the middle section. The four areas are:

   Student Identification
   Enrollments and Demographics
   Student Programs
   Student Contacts

6.  

   Enrollments and demographics is the only one we can schedule. That one runs every weeknight. The other three, student identification, student programs, and student contacts, you will need to run whenever your enrollment data changes. New students, transfers out, etc. We recommend doing that weekly. Just click Run Now and choose Publish Changes.
7. You can access auditor reports for Choice at Start Page > Data and Reporting > Reports > WELS Custom Reports and look under the Choice section.
8. Starting with the fall of 2023, two new fields must be filled in. They are Parentally Placed Private and Primary Service Provider. The first is usually a No and the second would be Yes. More information on these two fields can be found here:

https://dpi.wi.gov/sped/topics/private-schools/data

https://dpi.wi.gov/wise/data-elements/parentally-placed-private-student-covered-service-plan

https://dpi.wi.gov/wise/data-elements/primary-provider